2024-NON-HM-375

Hastings Manor has an opening for a permanent full-time Scheduling Clerk. This is a non-unionized position reporting to the Administrative Coordinator.  The primary function of this position is to prepare, post and maintain team member schedules for Hastings Manor.

DUTIES:

Guiding Principles:
•    Practice and uphold the mission, vision, values of Hastings/Quinte Long-Term Care services that focuses on a person-centered care philosophy.
Team Member Scheduling:
•    Prepare and post bi-weekly team member schedules in accordance with union contracts and maintain master schedules.
•    Ensure daily staffing requirements are met for all departments to ensure adequate program delivery can be maintained. 
•    Grant approval and replacement requests for statutory holidays, vacations, leaves of absence, etc., and ensure appropriate documentation is received.
•    Review scheduling exceptions and approve or correct for payroll. 
•    Schedule team members for various training and development programs.
•    Receive doctor certificates and sick leave request forms and forward them to the appropriate clerk.
•    Ensure offers of modified work are presented to employees who have experienced a workplace incident and advise Administrative Associate.
•    Other related duties as assigned.
Administrative Support:
•    Receive medical certifications and payment request forms to be forwarded accordingly. 
•    Request job postings for unfilled positions. 
•    Conduct offers for temporary or permanent positions based on the collective agreement and forward recommendations to appropriate department leader with all applicable documentation. 
•    Submit change notices to Human Resources Department for status changes pertaining to team members. 
•    Collect and review job posting applications and complete job offer process in accordance with the applicable Collective Agreement.
•    Answer team member general inquiries regarding schedules, vacation, sick absences, positions in accordance with the Collective Agreement.
Health and Safety:
•    Immediately report and document all incidents of alleged, suspected, or witnessed abuse or neglect of a resident in accordance with the Fixing Long-Term Care Home Act, 2021 and home policies and procedures. 
•    Be aware of and follow emergency response procedures including all practice drills. 
•    Be accountable for the delivery of high quality, safe, and reliable care along with a safe working environment to ensure and protect the health and safety of those who use and deliver the programs and services provided by Hastings Manor.
•    Works in a safe manner in accordance with the Occupational Health and Safety Act, associated regulations, other applicable legislation, County policies and procedures, and guidelines.
MINIMUM QUALIFICATIONS AND EXPERIENCE:
-Three year Post secondary school diploma in Office Administration, Business or related program.
-Minimum one year’s scheduling experience in a unionized 24/7 work environment.
-Proficient computer skills including Microsoft Word, Excel and Outlook.
-Strong clerical skills with the ability to prioritize and work efficiently and accurately.
-Strong interpersonal skills, patience and the ability to effectively communicate with staff.
-Ability to work with numerous interruptions.
-Capable of working with minimal supervision.

HOURS OF WORK:
-Normal hours of work are 35 hours/week. Weekends are required on a rotating basis (1 of 3 or 1 of 2 weekends). Shift times vary from 6:00am, 6:30am and 9:00am start times. 
- Occasional overtime may be required with little notice based on staffing needs.

WAGE RANGE:         $49,703 - $58,146 per annum with excellent fringe benefits

Interested candidates may submit their resume and covering letter not later than
Friday, September 20, 2024 by 4pm
Juliana Finney
Human Resources Advisor
Talent Management & Acquisition
    
Please quote: “2024-NON-HM-375 – Your Name” within the subject line and submit your application to careers@hastingscounty.com

“The County of Hastings is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Please contact us if you require this posting in an alternate format. If contacted for an employment opportunity, please advise Human Resources if you require accommodation. The successful candidate will be required to provide a clear Criminal Record Check and/or Vulnerable Sector Check.”